}

Participatory Planning, Monitoring and Evaluation

In this toolkit we’ll explore the foundations of Participatory Planning, Monitoring and Evaluation (PPMEL) and offer practical tools you can start using right away. Unlike traditional M&E approaches, PPMEL meaningfully involves communities and stakeholders in defining priorities, generating evidence, and interpreting learning.

PPMEL strengthens equity, shared ownership, and real-world learning, making our work more inclusive, more trusted, and more impactful.

Why

This toolkit is practicall when your organisation wants to:

  • Empower communities to analyse and improve their own situations.
  • Generate more reliable, contextualised evidence for decision-making.
  • Strengthen trust, transparency and accountability between organisations and the people they serve.
  • Build a culture of reflection, learning and adaptation within teams.
  • Ensure projects are not only done for communities but done with

What you can expect

In 6 practical steps, this toolkit will help you:

  1. Understand what participatory PM&E really means.
  2. Distinguish participatory from traditional evaluation approaches.
  3. Apply tools that make diversity and inclusion meaningful in your M&E practice.
  4. Anticipate risks and challenges, and learn how to manage them.
  5. Map your stakeholders collaboratively.
  6. Co-create a Theory of Change with your community or team.

What you get

Know-how

  • The key principles behind participatory PM&E.
  • How to design inclusive processes that centre community voices.
  • How to translate participation into better data, better learning, and better decisions.

Examples

  • Sample participatory tools in action.
  • Practical cases that show how PM&E shifts when communities lead.

Tools

  • Stakeholder mapping template.
  • Theory of Change template.
  • Suggested exercises for teams and communities.

Change the Game Academy e-learning courses Local Fundraising, Mobilising Support, toolkits, examples and resource center by Wilde Ganzen Foundation is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
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